When sending a test to your candidates, you are able to customize the email invitation and test instructions that they receive. Log into CodeSignal and follow the steps below in order to configure your test instructions and invitation email to specify. Each of these steps is optional.
- Instructions test-takers see before the test & messaging test-takers see after the test
- Configure default test sender, test expiration & time zone
- Assign descriptive labels, team ownership & score range labels
- Retaking the test & hiding score from candidates
- Default & custom email reminders
Customizing instructions for candidates before & after the test
1. Select the test for which you wish to customize instructions and email invitations. Click the vertical "..." icon, then click the pencil icon to "Edit."
2. Navigate to the DESIGN tab.
In the first field, you are able to customize a test title for your company to reference.
In the second field, you can customize the Duration of the test. This is the amount of time that the candidate will have to work on the test once they have begun.
In the third field, you can specifiy a test title that will be visible to candidates. This is helpful for cases in which you'd like the test to have a different title than how it is referred to internally at your organization.
In the second field, you are able to customize the instructions test-takers see before they start the test.
In the third field, you can customize the message test-takers see after completing the test. This is a good place to add the next steps regarding the interview process.
3. Navigate to the SETTINGS tab.
[Optional] The first field is "Describe your test." This section is not visible to test-takers. Use the description to share the test’s purpose with colleagues in CodeSignal.
Default test sender, test expiration & time zone
[Optional] The second field is "Default test sender."
If you plan to send tests from your ATS, specify one individual to list as the default sender so that recipients know who the test is from.
For public tests sent to candidates via a Shareable Link, this field will help your team identify who sent the test to candidates. When reviewing candidate tests results, the individual specified here will be listed in the report along with the candidate's score, time taken, etc.
[Optional] The third is "How long should invitations to this test last before expiring?" Options range from one day to six months and specify how long the test invitation will be valid and accessible by candidates.
NOTE: Please note that because the expiration time is specified in a number of days from the time that the invitation was sent, each of your candidates' expiration dates and times will vary.
[Optional] The fourth field is "What is the time zone associated with test?" Select your time zone from the list of options.
Descriptive labels, team ownership & score range labels
The fifth field is "Add descriptive labels to this test".
If your team is using labels to tag/filter tests, you are able to add labels to the test at this time.
The sixth field is "Team Ownership", where you can assign the test to a single team.
The seventh field is “Score Range Labels”. Here, you can set a score range and add a custom label for it. If the candidate scores within a given range, the label will be assigned automatically.
Select the checkbox to preserve historical labels. If selected, labels will only be applied to new test results - not existing results.
To add a Score Range Labels:
1. Click on +Add a range
2. Set a score range and add the corresponding label
If you want to delete your score range labels, click the trash icon.
Retaking the test & hiding score from candidates
The seventh field is “Cooldown”.
Here you can configure test cooldown. It allows you to set the time when the test can be taken again.
The eighth field is "Hide scores from candidates".
If you do not want your candidates to see their scores toggle on "Hide scores from candidates".
Default & custom email reminders
Click the EMAIL tab
The first field is "Email Reminders". You can send emails to remind candidates to complete a test.
1. Click on +Add Reminders and choose the Email reminder
2. Set the time when you want this reminder to be sent.
The second field is "Email Invite and Reminder Templates" where you can edit the copy that appears in the test invitation and reminder emails themselves. As well you can create new email reminders. We will add a link to the test below your message and include information about test link expiration, if applicable.
To edit the copy that appears in the test invitation email itself click on Email Invite. We will add a link to the test below your message and include information about test link expiration, if applicable.
Need Personalization in the email invitation? Click the drop down on "Insert variable" to see a full list of parameters you can work with.
In summary, you have access to the following variables to configure the email:
- {{company}} - The name of your company.
- {{sender}} - The name of the sender. If the email is sent from an ATS, this will be the Default Test Sender configured above or the name of the test's author.
- {{candidate}} - The full name of the candidate (first and last names).
- {{candidateFirstName}} - The first name of the candidate.
- {{candidateLastName}} - The last name of the candidate.
You already have a default email reminder. To create a new one click on +EMAIL REMINDER.
To delete an Email Reminder, click the three dots icon.
After you create a new email reminder, you can add a second email reminder or change the default reminder from days to hours.
Also, you can customize the expiration email that candidates receive once their invitation expires. To edit this copy click on Expiration Email.
Once you are happy with the customization edits, click UPDATE in the top right corner of the window to save your changes.
You're ready to send!
Questions? Email us at support@codesignal.com